Scheduling Information

COURSE SELECTION/SCHEDULING TIMELINE

Starting in February and running through March, each student will meet with his/her School Counselor to enter course requests for the following school year. Prior to this meeting, teacher recommendations, scheduling materials, including the Program of Studies, are made available to parents/guardians and students so that they can discuss individual academic, college, career, and personal goals and make informed decisions regarding scheduling options. Once all course requests are entered by the end March, class sections are created in April, the master schedule is designed in May, and tentative schedules are distributed in June. Finalized schedules are released in August. A four-year scheduling worksheet (APPENDIX E) is available so that students may map out a long-range academic sequence.  Please note that some courses listed in the Program of Studies may not be offered due to insufficient enrollment or other reasons.

COURSE PLACEMENT APPLICATIONS

A Course Placement Application (see APPENDIX F) is available to a student who has not met the prerequisite(s) for a course but who would like to be considered for enrollment in a higher level course. Course Placement Applications require the student to provide grades for Quarter 1 and Quarter 2 as well as a parent signature. The student is also asked to explain his/her interest in the course and to detail any extenuating circumstances that caused him/her to fall short of the prerequisite(s). Course Placement Applications are available in the Counseling Department and must be approved by the Department Supervisor, the Director of Counseling, and the Principal.  Any student who wishes to obtain a Course Placement Application should schedule an appointment with his/her School Counselor.

CRITERIA FOR CHANGING STUDENT SCHEDULES

Students are expected to honor their commitments and to attend and satisfactorily complete the courses which they requested during counseling conferences.  After receipt of schedule, changes will not be made for reasons of convenience. Only educationally sound changes will be considered according to the guidelines listed below:


●    A recommendation from the Child Study Team requires a change.

●    A recommendation from an administrator for disciplinary, attendance, or instructional reasons requires a change.

●    A change in placement is determined by the appropriate Supervisor.

●   The schedule includes a clerical error.

 

Preferential schedule changes will not be considered for any of the following reasons:

 

●      The student has a preference for a given teacher.

●      The student wishes to drop a course for a non-educational reason.

●      The student wishes to take fewer than the required selected courses.

●      The student wishes to rearrange periods for convenience.


ADDING/DROPPING//WITHDRAWING

The following procedures and time frames apply to adding, dropping, and/or withdrawing from a course.

 

Semester Courses

  • A semester course may be added up until 10 school days from the first day of the school year for Semester 1 or from the first day   of Semester 2.
  • After 10 school days from the start of the semester, an additional semester course may   not be added
  • A semester course may be dropped up until the mid-point of Quarter 1 for a Semester 1 course and up until the mid-point of Quarter 3 for a Semester 2 course. When a course is dropped within the permitted time frame, it will not appear on the student’s transcript.    
  • When a student withdraws from a semester course after the permitted time frame, the course will be listed as a Withdraw Pass (WP) or a Withdraw Fail (WF) on the transcript, dependent upon the student’s grade at the time of the withdrawal.

Full Year Courses 

  • A full year course may be added up until 15 school days from the first day of the school year.
  • After 15 school days, an additional full year course may not be added.
  • A full year course may be dropped up until the last day of Quarter 1. When a course is dropped within the permitted time frame, it will not appear on the student’s transcript.
  • When a student withdraws from a full year course after the permitted time frame, the course will be listed as a Withdraw Pass (WP) or a Withdraw Fail (WF) on the transcript, dependent upon the student’s grade at the time of the withdrawal.

Special Considerations

  • All schedule changes require signatures by a parent, counselor, teacher, and the Director of School Counseling with supervisor notification.
  • It should be noted that a Senior who withdraws from a course is placed in a unique position.  If a transcript for a Senior has already been sent to a college or university such that the dropped course appeared on the official transcript as a course in progress, it will be necessary for the college or university to be informed of the dropped course.  The integrity of official transcripts mandates such action.  The School Counseling Department, in conjunction with the student, is responsible for informing the college or university of this change in the student’s programming.

TRANSFERRING LEVELS

  • When a student transfers from one level of a course to another (i.e. Honors to College Prep, AP to Honors), this transfer must take place no later than the last day of Quarter 1 or when mandated through the IEP process.
  • When a student transfers from one level to another, the grades in the original course will transfer to the new course. No weighted grade point equivalent will be given to grades  from the original course or to the Quarter 1 grade when the student remains in the original course through to the end of Quarter 1.
  • If a transfer from a less rigorous level to a more rigorous level is warranted, such a transfer must take place within the first 15 days of school or with a teacher recommendation.  Such a transfer must be approved by the Department Supervisor, the Director of Counseling, and the Principal.



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